120 guests · Essential production
An intimate gathering
A smaller room with attention on hospitality, conversation, and thoughtful table details
The scenario studio
More possibilities
A clearer picture
Play with the guest count, venue approach, and production level to see how an illustrative budget changes
Build a working scenario
Demo allowances only · Not a quote or vendor estimate
ILLUSTRATIVE WORKING TOTAL
$60,720
Venue + hospitality$30,000
Production$12,000
Guest experience · $60 / guest$7,200
Operations allowance$6,000
Planning reserve · 10%$5,520
Rounded to whole dollars · USDTwo starting points
Different guest experiences, different working assumptions
200 guests · Enhanced production
A bigger shared moment
A wider audience with more production, hospitality, and guest experience choices
Think beyond the total
Compare the choices
behind the number
↗
The guest count
Changes hospitality and guest experience assumptions in this demo
◷
The room
Venue decisions also affect timing, access, and the production scope
✦
The experience
Lighting, sound, program, and staffing choices shape the event and the plan
What do the demo amounts include?
The calculator combines per-guest venue and hospitality allowances, a fixed production allowance, $60 per guest for guest experience, $6,000 for operations, and a 10% planning reserve. These invented allowances are for demonstration only.
Does this estimate my event cost?
No. Real scopes, vendor quotes, taxes, travel, contractual terms, and availability need to be confirmed. The demo shows a way to compare assumptions before a planning conversation.
The right scenario starts
with your brief
Bring your vision, your questions, and the details still taking shape. Let’s start there
Start a conversation